EVENT PLANNING HUNGARY






Terms and Conditions – Event Planning Hungary


Terms and Conditions

Last Updated: December 2, 2025

1. Introduction

These Terms and Conditions („Agreement”) govern the provision of event planning services by Hungarian Event Planners Korlátolt Felel?sség? Társaság (Hungarian Event Planners Kft.), operating as Event Planning Hungary and ProposeInBudapest.

Company Details:
• Registered Name: Hungarian Event Planners Kft.
• Registration Number: 01-09-448618
• Tax Number: 32902011-1-42
• EU VAT Number: HU32902011
• Registered Address: 1174 Budapest, Aranykoszorú köz 6. D. ép. 2. ajtó, Hungary
• Email: info@eventplanninghungary.hu

By engaging our services, you („the Client”) agree to be bound by these Terms and Conditions. Please read them carefully before proceeding with any service booking.

2. Services Provided

The Company provides comprehensive event planning services in Budapest and throughout Hungary, including but not limited to:

  • Marriage proposals and engagement planning
  • Wedding planning and coordination
  • Anniversary celebrations
  • Surprise birthday parties
  • Romantic dates and experiences
  • Gender reveal parties
  • Bachelor and bachelorette parties
  • Corporate events
  • Engagement parties
  • Custom celebrations

The specific services, deliverables, timeline, and specifications for each event will be detailed in a separate Service Agreement or Appendix provided to the Client upon booking confirmation.

3. Booking and Payment Terms

3.1 Service Fees

The total service fee will be communicated to the Client in writing and confirmed in the Service Agreement. All prices are quoted in Euros (EUR) or Hungarian Forints (HUF). The Company is not VAT registered, therefore VAT is not charged on services.

3.2 Deposit Payment

To secure your booking, the Client must pay a non-refundable deposit of 10% of the total service fee upon signing the Service Agreement. The booking will only be confirmed upon receipt of this deposit.

3.3 Final Payment

The remaining balance (90% of the total service fee) must be paid:

  • For proposal and event planning services: upon completion of the event
  • For certain services requiring advance vendor payments: as specified in the Service Agreement
  • Payment must be made via bank transfer or other agreed payment methods

3.4 Payment Methods

We accept the following payment methods:

  • Bank Transfer (HUF): Granit Bank Zrt. | Account: 12100011-19106496
  • Wise Transfer (EUR): IBAN: BE15905680389430
  • Card Payments: Via Wise payment terminal
  • Cash: Accepted for certain services upon agreement

Payment details and instructions will be provided in your Service Agreement.

3.5 Late Payment

If payment is not received by the agreed deadline, the Company reserves the right to suspend services or cancel the event. Any additional costs incurred due to late payment will be the responsibility of the Client.

4. Cancellation and Rescheduling Policy

4.1 Cancellation by Client

The Client may cancel services subject to the following terms:

  • More than 15 days before the event: The 10% deposit is non-refundable, but no additional charges apply
  • Within 15 days of the event: The deposit is forfeited and the Company will proceed with event preparations. Additional costs incurred may be charged to the Client
  • Less than 7 days before the event: The Client may be liable for 50% of the total service fee
  • Within 48 hours of the event: The full service fee may be charged

4.2 Rescheduling

The Client or Company may request to reschedule the event under the following conditions:

  • Rescheduling requests must be made as early as possible
  • Changes are subject to availability and Company approval
  • Minor time adjustments on the event day may be accommodated at the Company’s discretion
  • Rescheduling due to weather, force majeure, or unforeseeable circumstances will be handled case-by-case

4.3 Cancellation by Company

The Company reserves the right to cancel services due to force majeure, extreme weather conditions, or circumstances beyond reasonable control. In such cases, all payments will be refunded in full or the event will be rescheduled at no additional cost.

5. Decorations and Equipment

5.1 Ownership of Decorations

All decorative elements, equipment, and materials provided by the Company remain the property of the Company unless otherwise specified in writing. The Client agrees not to remove, damage, or retain any items provided by the Company.

5.2 Setup and Removal

The Company will handle all setup and removal of decorations and equipment. The Client must allow reasonable time and access for these activities.

5.3 Damage or Loss

The Client is responsible for any damage or loss to Company property caused by the Client, their guests, or third parties during the event. Repair or replacement costs will be charged to the Client.

6. Use of Images and Media

6.1 Photography and Videography Rights

The Company may request permission to use photographs, videos, and other media captured during the event for marketing and promotional purposes. This permission will be explicitly requested in the Service Agreement before the event.

If the Client provides written consent in the Service Agreement, images and videos may be used for:

  • Marketing and promotional purposes
  • Website and social media content
  • Portfolio and case studies
  • Advertising materials

6.2 Client Privacy

The Company respects Client privacy. No images, videos, or event details will be shared publicly without the Client’s explicit written permission documented in the Service Agreement. Clients who wish to keep their event completely private may decline media usage at any time, which will not affect service quality or pricing.

7. Liability and Responsibilities

7.1 Company Liability

The Company will make every reasonable effort to deliver services as specified. However, the Company is not liable for:

  • Circumstances beyond reasonable control (force majeure, extreme weather, venue closures)
  • Actions or failures of third-party vendors
  • Damage or injury caused by Client negligence or misconduct
  • Personal property loss or damage

7.2 Client Responsibilities

The Client agrees to:

  • Provide accurate and complete information
  • Communicate promptly regarding any changes or concerns
  • Ensure venue access and permissions are secured
  • Comply with all venue rules and regulations
  • Be responsible for guest behavior and safety

7.3 Limitation of Liability

To the maximum extent permitted by law, the Company’s total liability for any claims arising from services provided shall not exceed the total amount paid by the Client for those services.

8. Data Protection and GDPR Compliance

8.1 Personal Data Processing

The Company processes personal data in accordance with the General Data Protection Regulation (GDPR) and Hungarian data protection laws. Personal data will only be used for:

  • Providing the contracted services
  • Communication related to the event
  • Legal and accounting requirements
  • Marketing (only with explicit consent)

8.2 Client Rights

Clients have the right to:

  • Access their personal data
  • Request correction of inaccurate data
  • Request deletion of data (subject to legal obligations)
  • Object to data processing
  • Withdraw consent at any time

8.3 Data Security

All personal data is stored securely and protected with appropriate technical and organizational measures. For full details, please refer to our Privacy Policy.

9. Force Majeure

Neither party shall be liable for failure to perform obligations due to circumstances beyond reasonable control, including but not limited to:

  • Natural disasters (earthquakes, floods, storms)
  • War, terrorism, or civil unrest
  • Government restrictions or lockdowns
  • Pandemics or public health emergencies
  • Severe weather conditions
  • Venue closures or cancellations

In such cases, the Company will work with the Client to reschedule or provide alternative solutions.

10. Governing Law and Jurisdiction

This Agreement is governed by and construed in accordance with the laws of Hungary, specifically:

  • Act XXV of 2005 on Amendments to Certain Laws Relating to the Single Market
  • Hungarian Civil Code (Act V of 2013)
  • Consumer Protection Act (CLV of 1997)

Any disputes arising from this Agreement shall be subject to the exclusive jurisdiction of the Hungarian courts, with the Budapest courts having primary jurisdiction.

11. Amendments and Modifications

The Company reserves the right to update these Terms and Conditions at any time. Changes will be posted on this page with an updated „Last Updated” date. Clients with existing bookings will be governed by the terms in effect at the time of booking, unless mutually agreed otherwise in writing.

12. Severability

If any provision of these Terms is found to be invalid or unenforceable, the remaining provisions shall continue in full force and effect.

13. Entire Agreement

These Terms and Conditions, together with any Service Agreement or Appendix, constitute the entire agreement between the Company and the Client and supersede all prior negotiations, representations, or agreements.

14. Contact Information

For questions about these Terms and Conditions or to discuss your event, please contact us:

Hungarian Event Planners Kft.
? 1174 Budapest, Aranykoszorú köz 6. D. ép. 2. ajtó
? Email: info@eventplanninghungary.hu
? Website: www.eventplanninghungary.com